Included
Structured intake, packet-readiness review, missing-item detection, upload requests, follow-up drafting, and correction drafting.
Founding pilot
Short, bounded, and built to prove real office value quickly.
Reduce rebate paperwork drag before it quietly kills submission momentum.
RebateOps gives a northern Illinois HVAC office a clearer packet-prep loop: what is missing, what is blocked, and what the next office action should be.
Free first step
Before the paid pilot, RebateOps will triage up to 3 redacted packet examples and walk through the blockers in 15 minutes.
Ideal fit
HVAC offices already feeling friction around invoices, utility documents, signatures, and correction follow-up.
Safe boundaries
No guaranteed approvals, no guaranteed timelines, and no autonomous end-to-end filing claims.
What success looks like
A clearer office rhythm around packet readiness.
Week 1
Visible blockers
The office can see what is missing, who needs to send it, and what still blocks packet review.
Week 2
Tighter follow-up
Upload requests and packet-chase emails move faster because the ask is narrower and clearer.
Week 3
Cleaner packet prep
The office has a more disciplined checklist and correction loop before anything is represented as filed.
Reply path
If the free triage shows real friction, the founding pilot is the clean next step.
Email hello@rebateops.co to start with the free triage or ask for a short walkthrough of the offer.